Web Programming, Linux System Administation, and Entrepreneurship in Athens Georgia

Category: Finances

Practical Financial Advice for Those Terminally Ill (and their immediate families)

In break from my usual business and technical content, this is something I’ve thought of posting for a while. I think this may be useful to some in this unfortunate situation, and perhaps posting it publicly may help somebody else.

My wife passed away about 6 years ago. She was diagnosed with a Brain tumor about 8 years before that. This scenario obviously sucks. But I’ve learned some things that I think are worth sharing for others who are in that situation.

Life Insurance Options

You’ll probably be unable to get any traditional life insurance for obvious reasons.

Group Life Insurance through one of your employers

I owned a business at the time, and we had always offered Group Life Insurance to all employees. This type of insurance for employers is relatively inexpensive if they pay for it for all employees. It requires no questions of employees and everybody and their spouses are available. I want to say it cost something like $3/month per employee for $25,000 of coverage for the employee or spouse.

If you own a business with employees, this may be a way to get some life insurance when you are unable to otherwise. If you go through a broker, ask if they can provide group life insurance. If you work for a small business, maybe you could speak with the owner or whoever manages benefits to see if it something your company could offer.

Check if you can increase any existing policies

If you have any existing Life Insurance policies, check with your insurance agent if it has an option to add additional insurance. This is sometimes called an “Option to Purchase Additional Insurance”, or a “Future Purchase Option”. We had one policy that had an option every 5 years to add additional insurance without any questions asked.

Social Security Survivors Benefits for Children

The United States Social Security program has a survivor benefit available to minor children of a parent who dies. The benefit is calculation is complicated, but for my wife it was exactly 40% of her highest W2 wages. For example, if you make $60,000/year in some prior year, after you die, your surviving children will receive about $2,000/month ($24,000/year) until they reach 18 years old or graduate from high school. That amount is increased annually with inflation. This can add up to be a very significant amount!

If you have multiple children, when the first one becomes ineligible, by turning 18 or graduating from high school, the same total amount is split among the remaining minor children. We had four minor children, each one receiving about $500/month ($2,000/month total). When the oldest graduated High School, the remaining three each received about $670/month (still $2,000/month total).

Technically the children receive the payments, but the surviving parent is custodian of it and has to use it for the benefit of the children. If the children are living with the surviving parent, the Social Security Administration doesn’t require any documentation that the funds are being used for their shelter and food. Other circumstances probably require proof that the funds are used for approved purposes.

Calculation of the Survivor’s Benefit Amount

I’m unable to find any actual calculator or statement online that says exactly how the benefit amount is calculated. In my experience, it was based off the HIGHEST single year of W2 wages that my wife earned in the prior years. In her highest single year, she made $60,000, and the annual benefit for the surviving children started at $24,000/year ($2,000/month). This is different than Social Security Retirement benefits, which are based on a formula somehow averaging the highest 35 years.

I would love to see how others benefits are calculated, to confirm if it is based on the highest single year of earnings also. If so, it is to your childrens’ future benefit if you can work to earn as much as possible in a single calendar year. By way of example, if you can add $10,000 to your W2 wages, your children will receive and additional $4,000 per year until the youngest turns 18 years old. Perhaps you could work with your employer, customers, and others to focus on earnings for one calendar year.

Other Ideas

If you have any other questions or suggestions to share, feel free to comment below

How we saved over $700/month by switching from Carta to Google Drive

Carta is the Gold Standard for startups to keep their CAP Table, but at a price.

One of my companies hasn’t really raised any money, but we have a 50+ stakeholders do to a merger and employee options. We execute maybe 2-3 documents per year related to capital. So the $8,400 annual price of Carta cost us about $4,000 per transaction that we did. Obviously, that is absurd.

We ended up downloading all of the reports and PDFs of all existing options. And added some instructions for what we need to do when new options are granted, exercised, etc. We save the CAP table and related documents in a Google Drive (that we already pay for), and ended up saving $8,400+ per year!

I understand that there are a few other things, such as 409A valuations and peace of mind that come with having a professional software like Carta manage your CAP table, but the savings, for us, are an easy trade-off.

How to Think About Annual Contracts, Up-front Payments

I’ve helped several teams lately go through an analysis of when to consider annual prepayments for services. These are some of the decision criteria and metrics that I use to consider if an annual contract or pre-payment should be considered.

As a baseline, calculate the full amount that you would pay monthly. For most software products, this is the regularly advertised price. Make sure you are looking at the actual monthly plan proce though. A lot of services have started advertising as “$x per month billed annually“. Make sure to select the monthly payment price whe you see that. Some services, like commercial insurance charge a small per-payment fee for “installment plans” that should be included.

Next, calculate the full price if paid up-front. Of course, you need to include discounts that are offered. Sometimes, an offer may make it a period other than one year, such as “buy now and get 13 months for the price of 12”, which makes it a little more complex. In that case, you could consider the annual price as 12/13 of the amount you pay. Or, if the extra month is not really material, you may chose to ignore the extea month.

After you’ve got those two numbers (the annual and monthly prices), you should consider the other terms and internal needs.

Consider if your usage of the service is expected to change much over the next 12 months.

Also, consider how much flexibilty you lose with an annual pre-payment. Some services, like Slack give you a credit if usage decreases. Others have no flexibility and you pay that amount, even if usage decreases or you cancel.

In general, I expect around a 15% discount for a full up-front payment and very flexible terms for changes in usage or cancellation. If terms are more strict, I’d aim for more like a 30% (or more) discount for the commitment and up-front payment.

Finally, consider your own cash flow and capital positions. If you have an plenty of cash in the bank, you can lean toward the saving of an annual prepayment. If you don’t have a lot of cash, You’ll favor the monthly terms.

What are your thoughts and experience? What else should be considered when evaluation annual payments?

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